I can tell you how to make an emergency set of speech cards because I had to do it myself. I set off to a hotel as trailing partner hoping I would be asked to speak but was told only members of the company would be on the list. However, one day later, after my family had told the organisers about me, they decided it would be appropriate to give me a chance to say a few words.
Unfortunately at this point I had not brought with me any of my speech materials. I needed a few card index cards to research my speech. You would think it would be easy to find such a thing in a grand conference and spa and golf location. But no. The shops had swimsuits and postcards and jewellery. The business centre had fax machines and computer terminals but no stationery. I had to improvise.
I raided the drawers of the hotel bedroom. I had a couple of envelopes, a postcard, a sheet of flimsy writing paper, a pen. No card index cards and no scissors.
At that time I was mentally tied to the idea that I needed seven cards, either card index size or smaller, each listing the headline of quotation for the speech. Holes punched in the top left hand corner. Linked with treasure tags.
I had to improvise. For my draft speech I needed to use big pieces of card, 3 inches by 5 inches.
Scissors
Without scissors the only thing I could do was tear the paper. I planned to neaten the edges by looking for a pair of scissors of guillotine later.
If you order breakfast in your bedroom, you will probably receive cutlery including a knife. The knife cut be used to tear a straight line in paper, especially newspaper.
Plastic cutlery
If you drive to business or holiday venue and stop on the motorway for fast food, look for the free knives and spoons. (If you stop to buy a £1 sandwich in Boots you'll see free spoons. If you buy fruit in Marks and Spencer you'll also see free cutlery - if you can't see it, ask.)
Save any free spoons you are given in your packaging, or in the lid of ice cream at a theatre or on an airline. If your used plastic cutlery has food on it, wash it. Curved or square large and small spoons can be used for drawing semi-circles on the corners of pages or posters as decoration, and to make neat circles around to page numbers in the top left corner of your memory cards.
I improvised a ruler with the edge of a book or the edge of the magazine left in the room. I tore the paper neatly by folding it one way, then reversing the paper and creasing it the other way to weaken the folded part. I tore it by holding the part I wanted, weighted and protected on the edge of the desk by a thick magazine. I folded down the unwanted part of the paper and tore it off.
Making Holes
If you travel with a large suitcase you can travel with a hole punch. I didn't on a quick conference weekend. The hotel sewing kit provided a needle to make a hole in the corner of the paper. I enlarged the hole with the points of a pencil and a pen. I made several pieces of paper the size of a gift card envelope, and folded the free envelope in half and tore it neatly to make the heavier back and front covers to my stack of cards.
You can also use the tip of a small pair of scissors, or nail scissors, or a toothpick to enlarge.
Draw the hole in the right place. If you have two or more cards to link, make sure the holes are in the same place on each card.
Later, you can use a hole punch. When using a hole punch on a small card, you may need to practise getting the edge of the card far enough in to make holes in the right place.
If the holes don't match, you can either cut one of the cards. Or decide if you want the top card to overlap at the top. Or use a felt tip to colour the peeping edge of the last card so you can instantly identify which card has your punchline.
Elastic Band Linkage
If you don't have cotton thread, you can use an elastic band as an emergency link.
A 'rubber' band also acts as an emergency eraser for pencil marks.
You can use the same system to make an emergency luggage tag for your conference bag so your doesn't get left behind. Turn your own business card into a luggage tag by punching a hole and using a rubber band.
I looked for a paper tote bag with a string handle to make a treasure tag. None in my suitcase. None in the hotel cupboard. If I had been near a shop I could have bought a pair of shoe laces. Instead I looped a piece of cotton several times and rolled three strands, then made a braid.
I now had my cards to practise my speech.
Later in the day I explored the hotel and took the name card of the local taxi company hoping to go to the shops. No time. Too far. I looked at the business card. The back was blank. I could use that as a small speech reminder.
In my pocket I had one of my own business cards which had the wrong outdated details. I could sacrifice that. I now had two cards.
The hotel reception desk had another business card for the hotel. I could use that. Three cards.
Re-using Unused Business Cards
I feel it is unsporting to take business cards from a rack and use them, even in an emergency. However, I do have lots of business cards which are out of date from trips I made years ago.
But my own out of date business cards (and those from deceased relatives) are of no use so why waste the backs. Sometimes I cross through the front of the card in pencil so I don't waste time re-reading the fronts of out of date business cards. I feel very virtuous recycling cards instead of throwing them away.
If you feel that the reverse of the card with printing on it is a distraction, or untidy, you can stick two old cards together with the outdated information in the middle of the sandwich.
That can be bulky if you need several cards. It works best if you need only one card with five bullet points on it to keep your speech on track.
At lunch time I told another hotel guest about my speech. I gave them my business card and they gave me theirs. I could use the back of that. Four cards.
I now already had a system for making holes and linking cards. Second time around it was much quicker to make the holes. Hey presto, speech cards.
I now make sure I travel with spare address cards. Even your own out of date address cards take up little space and weight in your pocket and are handy for writing a new speech.
Better still, always have your own speech outline on cards from home in your pocket or airline carry-on bag pocket. Sitting waiting at an airport or railway station, or waiting for somebody you are meeting, you can rehearse a public speech, or a one to one business presentation, or sales pitch for new business.
If you need to pack card index cards, the cheapest place to buy them is in Pound shop. Keep a set of half a dozen cards in every suitcase pocket.
Storing Speech Cards
A previous mayor of Harrow, who often gives three speeches a day to local schools, temples and residential homes for the seniors and activity and leisure centres, told me he kept his three speeches for the day in the top pocket of his shirt or jacket. The speeches are in order. The first meeting of the day, first speech is on top. After he has given the speech, it is moved to the back. And so on.
Before leaving for the day, he checks his pocket to see if he has speeches suitable for every audience, whether he has been asked to give a speech or not. Because he will often be asked and expected to give a speech to fill in time or because the organiser suddenly realises the VIP visitor should be given a chance to speak.
Poundland.co.uk has 500 shops. Post offices also stock cards. So do stationery stores.
Emergency Paper, Cards and Scissors
Guests at conferences often have lined A4 pads and are willing to tear off a sheet for you. The lined paper can be folded. Often hotel reception can locate a pair of scissors. If they can't let you take them back to your room, at least you can cut the cards to size at reception. A sharp knife from the dinner restaurant or cafe could also serve the purpose.
Small Scissors for travellers
A small sewing kit from a branch of Tesco or similar supermarket might contain scissors. You might also find a small pair of nail scissors in a cheap manicure set in a corner shop or pharmacy. Some fellow travellers may have a Swiss army knife with a tiny pair of scissors.
Large stationery stores and bookshops such as W H Smith have sets of postcard size cards for student revision notes. The cards are often in thick booklets but you can tear off the cards, or break a set into two.
Smaller sets come with holes punched and a circular metal quick release clasp linking them. You could improvise something similar using a key ring.
A spare treasury tag in your pocket is handy when travelling to link cards.
On another occasion I re-used the large white card from a new shirt. A large tote bag discarded in a hotel waste bin can be retrieved when you decide you can use the back of the bag. Even if the outside of a white tote bag is glossy, you might find you can only write on it using a felt tip pen. But the inside is usually matt so you can write on it with a regular pen.
You can make yourself a place tag, or make a card to reserve your seat in the front row, or a no smoking sign for an outdoor table, or a sign saying Committee to put on a table or to fix to a door, or a company name card for the door of your bedroom suite or meeting room. Cut out a large oblong of white or pale card.
Use your company business card or stationery for a logo at the top. Cut letters from the day's newspaper headlines to get large printed letters.
If you have to write by hand, draw faint pencil lines for the base and top of the letters. Count the number of letters you need and make evenly spaced dots to make sure you have enough room for the whole word. If the oblong is too wide or short, turn it the other way.
Write the letters in faint pencil. Make parallel lines using a ruler, pencil or envelope or book as a guide for the upright and horizontals so they look neat. Outline the letters leaving the middle blank. If you need letters to be bold seen from a distance, fill in the middle. If you like, decorate with stars or circles or glitter or stick on decorations (good for last night parties, fancy dress dinners and celebrations).
Carry tubes from discarded cardboard
Keep signs for your next event. For an emergency carry tube for certificates, use the discarded tubes from toilet rolls, or kitchen paper. The tubes can be used inside a rolled up certificate. Just roll the poster thinner until it fits. Alternatively, use your cardboard tube on the outside.
Covering tubes
If the brown paper roll looks amateur or untidy, you can cover it with wrapping paper or paper torn or cut from a bag saved from your shopping. If you don't have a bag but are in a hotel, ask the shop owners if they have a spare bag. They may be glad to give you one of their bags. Or they may have old bags in a waste bin.
Angela Lansbury, speaker and author.
Unfortunately at this point I had not brought with me any of my speech materials. I needed a few card index cards to research my speech. You would think it would be easy to find such a thing in a grand conference and spa and golf location. But no. The shops had swimsuits and postcards and jewellery. The business centre had fax machines and computer terminals but no stationery. I had to improvise.
I raided the drawers of the hotel bedroom. I had a couple of envelopes, a postcard, a sheet of flimsy writing paper, a pen. No card index cards and no scissors.
At that time I was mentally tied to the idea that I needed seven cards, either card index size or smaller, each listing the headline of quotation for the speech. Holes punched in the top left hand corner. Linked with treasure tags.
I had to improvise. For my draft speech I needed to use big pieces of card, 3 inches by 5 inches.
Without scissors the only thing I could do was tear the paper. I planned to neaten the edges by looking for a pair of scissors of guillotine later.
If you order breakfast in your bedroom, you will probably receive cutlery including a knife. The knife cut be used to tear a straight line in paper, especially newspaper.
Plastic cutlery
If you drive to business or holiday venue and stop on the motorway for fast food, look for the free knives and spoons. (If you stop to buy a £1 sandwich in Boots you'll see free spoons. If you buy fruit in Marks and Spencer you'll also see free cutlery - if you can't see it, ask.)
Save any free spoons you are given in your packaging, or in the lid of ice cream at a theatre or on an airline. If your used plastic cutlery has food on it, wash it. Curved or square large and small spoons can be used for drawing semi-circles on the corners of pages or posters as decoration, and to make neat circles around to page numbers in the top left corner of your memory cards.
I improvised a ruler with the edge of a book or the edge of the magazine left in the room. I tore the paper neatly by folding it one way, then reversing the paper and creasing it the other way to weaken the folded part. I tore it by holding the part I wanted, weighted and protected on the edge of the desk by a thick magazine. I folded down the unwanted part of the paper and tore it off.
Making Holes
If you travel with a large suitcase you can travel with a hole punch. I didn't on a quick conference weekend. The hotel sewing kit provided a needle to make a hole in the corner of the paper. I enlarged the hole with the points of a pencil and a pen. I made several pieces of paper the size of a gift card envelope, and folded the free envelope in half and tore it neatly to make the heavier back and front covers to my stack of cards.
You can also use the tip of a small pair of scissors, or nail scissors, or a toothpick to enlarge.
Draw the hole in the right place. If you have two or more cards to link, make sure the holes are in the same place on each card.
Later, you can use a hole punch. When using a hole punch on a small card, you may need to practise getting the edge of the card far enough in to make holes in the right place.
If the holes don't match, you can either cut one of the cards. Or decide if you want the top card to overlap at the top. Or use a felt tip to colour the peeping edge of the last card so you can instantly identify which card has your punchline.
Elastic Band Linkage
If you don't have cotton thread, you can use an elastic band as an emergency link.
A 'rubber' band also acts as an emergency eraser for pencil marks.
You can use the same system to make an emergency luggage tag for your conference bag so your doesn't get left behind. Turn your own business card into a luggage tag by punching a hole and using a rubber band.
I looked for a paper tote bag with a string handle to make a treasure tag. None in my suitcase. None in the hotel cupboard. If I had been near a shop I could have bought a pair of shoe laces. Instead I looped a piece of cotton several times and rolled three strands, then made a braid.
I now had my cards to practise my speech.
Later in the day I explored the hotel and took the name card of the local taxi company hoping to go to the shops. No time. Too far. I looked at the business card. The back was blank. I could use that as a small speech reminder.
In my pocket I had one of my own business cards which had the wrong outdated details. I could sacrifice that. I now had two cards.
The hotel reception desk had another business card for the hotel. I could use that. Three cards.
Re-using Unused Business Cards
I feel it is unsporting to take business cards from a rack and use them, even in an emergency. However, I do have lots of business cards which are out of date from trips I made years ago.
But my own out of date business cards (and those from deceased relatives) are of no use so why waste the backs. Sometimes I cross through the front of the card in pencil so I don't waste time re-reading the fronts of out of date business cards. I feel very virtuous recycling cards instead of throwing them away.
If you feel that the reverse of the card with printing on it is a distraction, or untidy, you can stick two old cards together with the outdated information in the middle of the sandwich.That can be bulky if you need several cards. It works best if you need only one card with five bullet points on it to keep your speech on track.
At lunch time I told another hotel guest about my speech. I gave them my business card and they gave me theirs. I could use the back of that. Four cards.
I now already had a system for making holes and linking cards. Second time around it was much quicker to make the holes. Hey presto, speech cards.
I now make sure I travel with spare address cards. Even your own out of date address cards take up little space and weight in your pocket and are handy for writing a new speech.
Better still, always have your own speech outline on cards from home in your pocket or airline carry-on bag pocket. Sitting waiting at an airport or railway station, or waiting for somebody you are meeting, you can rehearse a public speech, or a one to one business presentation, or sales pitch for new business.
If you need to pack card index cards, the cheapest place to buy them is in Pound shop. Keep a set of half a dozen cards in every suitcase pocket.
Storing Speech Cards
A previous mayor of Harrow, who often gives three speeches a day to local schools, temples and residential homes for the seniors and activity and leisure centres, told me he kept his three speeches for the day in the top pocket of his shirt or jacket. The speeches are in order. The first meeting of the day, first speech is on top. After he has given the speech, it is moved to the back. And so on.
Before leaving for the day, he checks his pocket to see if he has speeches suitable for every audience, whether he has been asked to give a speech or not. Because he will often be asked and expected to give a speech to fill in time or because the organiser suddenly realises the VIP visitor should be given a chance to speak.
Poundland.co.uk has 500 shops. Post offices also stock cards. So do stationery stores.
Emergency Paper, Cards and Scissors
Guests at conferences often have lined A4 pads and are willing to tear off a sheet for you. The lined paper can be folded. Often hotel reception can locate a pair of scissors. If they can't let you take them back to your room, at least you can cut the cards to size at reception. A sharp knife from the dinner restaurant or cafe could also serve the purpose.
Small Scissors for travellers
A small sewing kit from a branch of Tesco or similar supermarket might contain scissors. You might also find a small pair of nail scissors in a cheap manicure set in a corner shop or pharmacy. Some fellow travellers may have a Swiss army knife with a tiny pair of scissors.
Large stationery stores and bookshops such as W H Smith have sets of postcard size cards for student revision notes. The cards are often in thick booklets but you can tear off the cards, or break a set into two.
Smaller sets come with holes punched and a circular metal quick release clasp linking them. You could improvise something similar using a key ring.
A spare treasury tag in your pocket is handy when travelling to link cards.
On another occasion I re-used the large white card from a new shirt. A large tote bag discarded in a hotel waste bin can be retrieved when you decide you can use the back of the bag. Even if the outside of a white tote bag is glossy, you might find you can only write on it using a felt tip pen. But the inside is usually matt so you can write on it with a regular pen.
You can make yourself a place tag, or make a card to reserve your seat in the front row, or a no smoking sign for an outdoor table, or a sign saying Committee to put on a table or to fix to a door, or a company name card for the door of your bedroom suite or meeting room. Cut out a large oblong of white or pale card.
Use your company business card or stationery for a logo at the top. Cut letters from the day's newspaper headlines to get large printed letters.
If you have to write by hand, draw faint pencil lines for the base and top of the letters. Count the number of letters you need and make evenly spaced dots to make sure you have enough room for the whole word. If the oblong is too wide or short, turn it the other way.
Write the letters in faint pencil. Make parallel lines using a ruler, pencil or envelope or book as a guide for the upright and horizontals so they look neat. Outline the letters leaving the middle blank. If you need letters to be bold seen from a distance, fill in the middle. If you like, decorate with stars or circles or glitter or stick on decorations (good for last night parties, fancy dress dinners and celebrations).
Carry tubes from discarded cardboard
Keep signs for your next event. For an emergency carry tube for certificates, use the discarded tubes from toilet rolls, or kitchen paper. The tubes can be used inside a rolled up certificate. Just roll the poster thinner until it fits. Alternatively, use your cardboard tube on the outside.
Covering tubes
If the brown paper roll looks amateur or untidy, you can cover it with wrapping paper or paper torn or cut from a bag saved from your shopping. If you don't have a bag but are in a hotel, ask the shop owners if they have a spare bag. They may be glad to give you one of their bags. Or they may have old bags in a waste bin.
Angela Lansbury, speaker and author.
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